Bookkeeper / Office Assistant
Smith Family Law Office Smith Family Law Office Redwood City, CA Redwood City, CA Full-time Full-time $20.
01 - $24.
10 an hour $20.
01 - $24.
10 an hour 1 day ago 1 day ago 1 day ago We are a quickly growing young company that requires a remote bookkeeper / office assistant to carry-out and manage office matters including administrative duties, billing, document organization, and otherwise help manage the vendors, schedule, transactions, records, emails and projects.
We're in the legal industry with government and commercial clients.
This requires strict compliance with various billing and invoicing policies for each project.
Although we work with the government, we pride ourselves in being an innovative and tech savvy company.
Primary
Responsibilities:
General office & billing management involves the following tasks:
Verifies accuracy of billing data, correcting any errors.
Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
Records amounts due for items purchased or services rendered.
Performs general bookkeeping work on a job costing basis which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
Contacts customers and clients to obtain, verify, and update account information when necessary.
Initiate and establish new procedures for remote office administration and billing tasks Ensures insurance and corporate compliance and renewals Email, document and schedule management Performs other related duties, as assigned.
Updating and maintaining records of expenditures Verifying accuracy of invoices before sending out payments Responding to vendor invoices Ensuring that all payments are made in accordance with company policy Ensuring that all payments are sent on time Submit these certified payroll sheets to the government on a monthly basis in the form of a single PDF with a coversheet and invoice.
Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
Posting payments to customer accounts Organizing and filing deposit receipts as invoices are paid Reconciling cash receipts and deposits Required Skills/Abilities:
Good understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Excellent attentive to detail Proactive and ability to solve problems as they arise.
Proficient in Microsoft Office Suite or similar software.
Education and
Experience:
High school diploma or equivalent required.
Job Type:
Full-time Pay:
$20.
01 - $24.
10 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift
Experience:
Bookkeeping:
1 year (Preferred) Work Location:
Remote.
Estimated Salary: $20 to $28 per hour based on qualifications.
01 - $24.
10 an hour $20.
01 - $24.
10 an hour 1 day ago 1 day ago 1 day ago We are a quickly growing young company that requires a remote bookkeeper / office assistant to carry-out and manage office matters including administrative duties, billing, document organization, and otherwise help manage the vendors, schedule, transactions, records, emails and projects.
We're in the legal industry with government and commercial clients.
This requires strict compliance with various billing and invoicing policies for each project.
Although we work with the government, we pride ourselves in being an innovative and tech savvy company.
Primary
Responsibilities:
General office & billing management involves the following tasks:
Verifies accuracy of billing data, correcting any errors.
Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
Records amounts due for items purchased or services rendered.
Performs general bookkeeping work on a job costing basis which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
Contacts customers and clients to obtain, verify, and update account information when necessary.
Initiate and establish new procedures for remote office administration and billing tasks Ensures insurance and corporate compliance and renewals Email, document and schedule management Performs other related duties, as assigned.
Updating and maintaining records of expenditures Verifying accuracy of invoices before sending out payments Responding to vendor invoices Ensuring that all payments are made in accordance with company policy Ensuring that all payments are sent on time Submit these certified payroll sheets to the government on a monthly basis in the form of a single PDF with a coversheet and invoice.
Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
Posting payments to customer accounts Organizing and filing deposit receipts as invoices are paid Reconciling cash receipts and deposits Required Skills/Abilities:
Good understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Excellent attentive to detail Proactive and ability to solve problems as they arise.
Proficient in Microsoft Office Suite or similar software.
Education and
Experience:
High school diploma or equivalent required.
Job Type:
Full-time Pay:
$20.
01 - $24.
10 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift
Experience:
Bookkeeping:
1 year (Preferred) Work Location:
Remote.
Estimated Salary: $20 to $28 per hour based on qualifications.
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