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Facilities Manager

Company Name:
Palo Alto Staffing Services
Palo Alto Staffing has partnered with an international law firm to identify an experienced full-time Facilities Manager to manage its Facilities Department functions. The Facilities Managerwill report to the Chief Administrative Officer and will be primarily responsible for facilities functions for the firm's West Coast offices. In addition, the Facilities Manager will have ancillary duties related to specific functions in all firm offices (primarily HVAC, Life Safety compliance and testing, and the physical functionality of firm wide security systems). The Facilities Manager will also assist in build-outs and relocations as needed.
The goal of the position is to achieve firm wide cost-effective excellence in physical plant service management, facilities vendor management, facilities asset management, and the functionality and appearance of West Coast offices. Ancillary functions require, periodic, sometimes daily assistance to other functional departments such as Administration, IT, Human Resources and Hospitality.
The Facilities Manager will generally work from the firm's headquarters located in Redwood City, CA. The Facilities Manager will manage direct report employees in Silicon Valley Facilities Department and will interface with others (Administration, Office Managers, Consultants, and outside vendors) to provide daily operations, implement continuous improvement, and monitor the firm's future needs for its office facilities, vendors and services.
The candidate must be familiar with typical law firm facility's needs, especially as related to client-facing spaces. The candidate will demonstrate a high degree of methodical planning, assessing mechanical/electrical/plumbing/HVAC troubleshooting skills and will possess excellent customer service and communication skills. The candidate will have a familiarity with physical plant, facility/janitorial/security/MEP products, processes and services typically seen in professional services firms (BMS systems, ticketing and asset management systems, etc.) and will be adept at learning new methods and technologies quickly. Candidates must have the following requirements:
4-Year Degree Required
Minimum 5 Years Operations or Facilities Management experience in a law firm or professional services environment
Strong supervisory skills with keen ability to organize and prioritize work assignments in a fast-paced environment
Experience with web based systems oversight, service management and security management software is a definite plus.
Demonstrated Project Management Experience
Demonstrated knowledge of HVAC troubleshooting, vendor management and planning
Experience with Class A Tenant Improvement projects a plus.
Must be able to lift 50 pounds, climb stairs, carry and climb ladders, work on roofs or in basements, with machinery, power tools, electricity and plumbing.
Proficient in in all Microsoft Office Suite applications (i.e. Excel, PowerPoint, Word, and Outlook) with a heavy emphasis on Excel.
Excellent customer service, interpersonal, communication and presentation skills (written and verbal) in order to effectively communicate with all departments, levels of management and vendors.
Strong attention to detail with excellent time management and organizational skills.
Travel to branch offices.
This job description is intended to describe the general nature and level of the work being performed by employees in the job. It is not intended to be a complete list of all responsibilities, duties and skills required for the job.
In addition to offering competitive salaries, we also offer an excellent benefit package, which includes full medical, dental and vision; 401(k) with an employer match; Flexible Spending Account; and PTO.


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